E-Bike Archives - Kinyu https://www.kinyu.co.uk/case-study-tags/e-bike/ Supply Chain Management Thu, 09 Apr 2026 09:27:13 +0000 en-GB hourly 1 https://www.kinyu.co.uk/wp-content/uploads/2021/05/cropped-Favicon-Red-32x32.png E-Bike Archives - Kinyu https://www.kinyu.co.uk/case-study-tags/e-bike/ 32 32 Employing a Quality Team in China for an E-Bike Specialist https://www.kinyu.co.uk/case-study/employing-a-quality-team-in-china-for-an-e-bike-specialist/ Thu, 02 Apr 2026 05:48:14 +0000 https://www.kinyu.co.uk/?post_type=case-study&p=24417 How a specialist e-bike product development and quality management company used The China Desk, Kinyu's supply chain–focused Employer of Record service, to transfer their existing China team onto a fully compliant employment structure – resulting in proper payroll, social insurance compliance and a well-structured HR framework for their quality team.

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]]> The Challenge

Before partnering with The China Desk, our client’s China-based quality team of four had been employed informally through a local factory arrangement. When the factory decided to discontinue that arrangement, the client was left urgently needing a legitimate, cost-effective HR solution – and the problems ran deeper than headcount.

Non-Compliant Employment Structure

The team had been employed through an informal factory arrangement that left the client exposed to significant legal and financial risk under Chinese labour law.

Unpaid Social Insurance

Social insurance contributions had not been paid correctly, leaving team members without proper statutory entitlements and the client open to liability.

No Attendance or HR Framework

There was no formal system for tracking attendance, holiday entitlement or overtime – and no employee handbook or structured HR policies in place.

Payroll Opacity

Payroll was not structured in compliance with Chinese labour law. Employees lacked clarity on their salary, tax deductions and entitlements, creating uncertainty and eroding trust.

Positions Hired

Quality Team (x4)

Guangdong

A team of four quality personnel covering product quality inspection and quality management for pedelec and battery technology. Previously employed informally through a factory arrangement, transferred onto The China Desk with full employment compliance from day one.

Bespoke Support from Kinyu

Beyond onboarding, Kinyu’s General Management function provided hands-on advisory and operational support to establish a professional HR foundation:

Compliant Onboarding of Existing Team

All four employees were transferred onto The China Desk employment structure, ensuring full compliance with Chinese labour law from day one.

Social Insurance Remediation

Kinyu explained the correct social insurance framework to both the client and the team, and ensured contributions were set up and paid correctly going forward.

Payroll Transparency

Clear, direct communication with each team member about their salary structure, tax deductions and payslips – building trust and reducing uncertainty.

Attendance Management System

A formal attendance tracking system covering daily attendance, holiday entitlement and overtime – giving the client visibility and the team clarity.

Ongoing HR Support

The team now have a dedicated HR function to field questions on holiday entitlement, payslips and employment rights, reducing the burden on the client’s management.

Results & Impact

Full Employment Compliance

The team is now legally employed with correct social insurance contributions, removing the client’s exposure to labour law liability

Structured HR Framework

Clear attendance tracking, a formal employee handbook and professional payroll processes have brought consistency and transparency to day-to-day HR management.

Employee Confidence

The team have a much clearer understanding of their entitlements, pay and working conditions – resulting in a more settled and professionally managed workforce.

Cost-Effective Solution

The client secured a fully compliant EOR arrangement for four employees without the overhead of establishing their own China entity.

We are impressed by their easy and professional communication.

Client Testimonial

Ready to Bring Your China Team into Compliance?

Discover how The China Desk can provide a fully compliant employment structure for your existing team in China – without the cost and complexity of setting up your own entity.

Get in Touch

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